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Preventive Maintenance for Multifamily staff

Updated

With VTS Activate for Multifamily, staff can manage Preventive Maintenance in both the app and the web portal. In this article, you'll learn how staff can manage Preventive Maintenance tasks before they're due.

  1. From the app
  2. From the web portal

 

 

 

From the app

 

Step 1

 

Upon logging into your property's app, select Work Orders from the home screen.

 

 

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Step 2

 

Select the PM tab at the top of the screen to access the Preventive Maintenance tasks. 

 

 

PM_staff_app_nav__1_.jpg

 

 

Step 3

 

Select the Preventive Maintenance task you wish to view and/or complete by tapping on the task. 

 

 

pm_staff_app_select_task.jpeg

 

 

Step 4

 

Select Complete Task from the bottom of the screen. From this screen, you are also able to Edit Task or Delete Task.

 

 

Staff_PM_app_complete_task_nav.jpg

 

 

Step 5

 

A screen will appear to enter all applicable information about the PM task. Select Submit in the upper right corner to complete the preventive maintenance task. 

 

 

Complete_PM_task_staff_app__1_.jpg

 

 

  • Hours/Effort: Enter the hours and minutes the Preventive Maintenance task took to complete.
  • Task Details: Add any additional information about the task for record keeping.
  • Enter used parts: Include any parts used in the task.
  • Labor Rate: This comes from a predetermined labor rate set for the staff member.
  • Amount: This calculates Labor Rate x Hours.
  • Add Images: Include any relevant images of the Preventive Maintenance task.

 

 

From the Portal

 

Step 1

 

Upon logging into the portal, select Work Orders. 

 

 

Screen_Shot_2022-05-09_at_2.35.16_PM.png

 

 

Step 2

 

Select the PM tab from the top of the screen to access Preventive Maintenance tasks.

 

 

Screen_Shot_2022-05-09_at_2.35.30_PM.png

 

 

Step 3

 

Select the Preventive Maintenance task you wish to view and/or complete by selecting the task.

 

 

PM_task_details_staff_resi.png

 

 

Step 4

 

Select Complete Task.

 

 

staff_complete_task_PM_resi_portal.png

 

 

Step 5

 

This will open a window for you to input the details about the work done for the Preventive Maintenance Task.

 

 

complete_pm_task_staff_portal.png

 

 

  • Hours: Enter the hours the Preventive Maintenance task took to complete. Will be combined with Minutes to determine Total Amount.
  • Minute(s): Enter the minutes the Preventive Maintenance task took to complete. Will be combined with Hours to determine Total Amount.
  • Task Details: Add any additional information about the task for record keeping.
  • Parts Used: Include any parts used in the task.
  • Amount: This will calculate 
  • Add photo or image: Include any relevant images of the Preventive Maintenance task.
  • Labor Hours: This will add together the Hours and Minutes.
  • Labor Rate: This comes from a predetermined labor rate set for the staff member.
  • Total Amount: Total amount equals Labor Hours x Labor Rate.

 

 

 

 

 

 

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